2017 STATED MEETING GUEST REGISTRATION
WELCOME TO OUR 31st STATED MEETING ~ THE CROWNE PLAZA JACKSONVILLE AIRPORT, JACKSONVILLE, FLORIDA, SEPTEMBER 14-15, 2017, NOON TO NOON.
Example: Are you a guest of a Commissioner, Presbytery executive, Staff, etc?
COMPLETE THIS FORM ON OR BEFORE AUGUST 15, 2017. For a cancellation within 72 hours of arrival date, there is no charge. If there is a cancellation after that, there is a full night's charge. IF YOU ARE UNSURE OF YOUR SCHEDULE AND NEED TO REGISTER AFTER AUGUST 15TH, PLEASE CONTACT ME, AS WE CAN REGISTER YOU CLOSER TO THE MEETING DATE. ~~~~~~~ GUEST REGISTRATION PAYMENT IS DUE 8/20/17 (by check or money order). YOU WILL RECEIVE AN INVOICE WITH THE SPECIFIC AMOUNT DUE. Thank you for taking the time to complete this registration!
The Synod Stated Meeting will be held at THE CROWNE PLAZA JACKSONVILLE AIRPORT, 14670 Duval Road, Jacksonville, Florida 32218. The website is www.cpjacksonvilleairport.com. PLEASE CHECK ALL THAT APPLY.
You will be staying at THE CROWNE PLAZA JACKSONVILLE AIRPORT, JACKSONVILLE, FLORIDA; Our contact is SHAWANA SCOTT, 904.741.2032 or 904.741.4404. The Synod will pay for each person's room with a roommate. For those with a single room, the half-rate of $46.00 per night applies to each person (unless staff or EAC) and will be deducted from your travel reimbursement form, unless a medical condition or circumstance is noted. Please indicate a roommate preference; If you have none, the Synod will make arrangements for you. PLEASE NOTE: If you have an emergency and need to cancel your room, please call Crowne Plaza directly, 904.741.2032, then immediately notify Lisa on her cell, 540.470.0870. PLEASE CHECK ALL THAT APPLY. GUESTS MUST PAY FOR ALL SINGLE ROOMS; THOSE WHO BRING GUESTS WHO SHARE A ROOM WITH THEM MUST PAY A SINGLE ROOM RATE, HOWEVER THERE IS NOT AN EXTRA CHARGE FOR AN ADDITIONAL PERSON; DUE 8/20/17.
Participants are asked to drive if they are within 300 miles, one-way of the meeting location. Airline reservations of $325 or less may be booked at any time. If over $325, please contact Lisa Lovelady to schedule a flight. Reservations should be made now to ensure best airfare. Flight arrivals to the Jacksonville International Airport must be no later than 10:30 am on Thursday. If you cannot come on Thursday by 10:30 am, please consider coming on Wednesday. Flight departures from Jacksonville International must be no earlier than 3:00 pm on Friday. Ground Transportation will be arranged by shared car rental - more detailed information to follow, as neede. CAR RENTAL MUST BE APPROVED BY THE SYNOD OFFICE. Please be sure to list your flight information on this form. GUESTS MUST PAY FOR THEIR TRAVEL.
Please list all fight information here:
We have the following Group Meals planned: Wednesday Dinner for the EAC and early arrivals; Thursday Breakfast and Lunch at the Crowne Plaza, Dinner at a local restaurant or Country Club, and a Friday Boxed Lunch. Meal times and prices will be confirmed as we get closer to the date. GUESTS MUST PAY FOR ALL MEALS OF CHOICE, DUE 8/20/17. Meal costs are estimated to be $175.00 for all meals listed.
Please note any dietary considerations, checking all that apply. Contact me with any other special considerations. IF YOU HAVE DIETARY NEEDS, I WILL WORK WITH CROWNE PLAZA AND CONTACT YOU, IF NEEDED, FOR VIABLE OPTIONS.
After you are registered, you will receive an invoice with hotel and meal costs. Hotel cost per night is $92.00. Meals costs are estimated to be $175.00 for all meals listed. You may choose the meals you wish to enjoy. If you are sharing a room with a spouse or a friend, it is $92.00 with no additional charges. PAYMENT FOR ALL CHARGES IS DUE 8/20/17 (by check or money order).
YOUR EN ROUTE CONTACT INFORMATION
In case we need to contact you during your trip.
EMERGENCY CONTACT INFORMATION
In case of emergency, give us a name and phone number of a contact, as well as your relationship to them.