WELCOME ~ 2022 SYNOD OF SOUTH ATLANTIC STATED MEETING: APRIL 28–29, 2022
WELCOME TO THE SYNOD’S 36th STATED MEETING TO BE HELD AT EPWORTH-BY-THE-SEA, ST. SIMONS ISLAND, GEORGIA. The meeting will begin on Thursday, April 28th at 3:00 pm and will conclude after lunch on Friday, April 29th.
PRESBYTERY LEADER, STATED CLERK, VISITORS, GUESTS
PRESBYTERY NAME, COMMISSIONER, CHAIR, GUEST, SPEAKER, ETC.
COMPLETE THIS REGISTRATION FORM ON OR BEFORE MARCH 28, 2022. If you are unsure of your schedule and need to register later, please contact LISA LOVELADY @ THE OFFICE: 904.356.6070 OR CELL: 904.515.9070. ~~~~~~~ PLEASE NOTE: TO BRING A GUEST, YOU MUST FILL OUT THE GUEST SECTION OF THIS FORM AND PAY THE INVOICE BY APRIL 15, 2022. (By check or money order).
PLEASE NOTE, MASKS WILL BE REQUIRED AT THE MEETING. ~~~~~~~~~~~~ The Synod Stated Meeting will be held in the JONES ROOM. The meeting will begin at 3:00 pm on Thursday, April 28 and end with lunch on Friday, April 29th.
Accommodations will be at EPWORTH-BY-THE-SEA. THE SYNOD ADMINISTRATOR WILL MAKE ALL HOTEL ARRANGEMENTS PER THE SYNOD CONTRACT. PLEASE DO NOT MAKE SEPARATE RESERVATIONS. “““““AS A PRECAUTION, FOR 2022, THE SYNOD WILL PAY FOR A SINGLE ROOM FOR COMMISSIONERS, CONSULTANTS FOR RACIAL ETHNIC MINISTRIES AND THE SYNOD PW LEADER. “““““ ‘ All others will pay the single or double rate as preferred. Single room rate: $179.78 per person ; double room rate is $122.87 per person, per room, all meals included in rate.***********PLEASE NOTE: If you have an emergency and need to cancel your room, please call EPWORTH directly, 912.638.8688, then immediately text Lisa on her Synod cell, 904.515.9070. MOST OFTEN EPWORTH WILL NOT CHARGE IF YOU CALL AND NOTIFY OF CANCELLATION, BUT EPWORTH WILL CHARGE FOR NO SHOWS. ““““PLEASE CHECK ALL THAT APPLY.
The Synod will cover expenses for Thursday night for commissioners, consultants and the Synod PW leader, or other invited guests for the Synod meeting. If you need extra travel time, please check the appropriate day and work out details with Lisa. ****************Nights before or after our meeting time are discounted to $153.86 total for each night, including meals. No extra charge for a friend or spouse.“““““PLEASE CHECK ALL NIGHTS NEEDED.
Any individual cancellation after MARCH 28, 2022 will result in a $40 charge per person.
Any individual cancellation after APRIL 4, 2022 will result in a first night’s charge per person.
Any individual cancellation after APRIL 11, 2022 will result in a forfeiture of the entire reservation per person.
NO SHOWS WILL BE CHARGED. If you have an emergency, please call the hotel and then call Lisa, 904.515.9070.
IF YOU ARE BRINGING A SPOUSE OR GUEST, you will pay the “DOUBLE” room rate which is $122.87 per person and includes 3 meals each per day. Nights before and after the meeting time will be $153.86 per night total including meals; no extra for spouse or friend. ~~~~~~~TO BRING A GUEST, YOU MUST PAY THE INVOICE BY APRIL 15, 2022 (By check or money order). ~~~~~~EXACT MEAL COSTS WILL BE COMMUNICATED AS SOON AS POSSIBLE.
Participants are asked to drive if they are within 300 miles, one-way of the meeting location. Airline reservations of $325 or less may be booked at any time. If over $325, please contact Lisa Lovelady, 904.356.6070 to schedule a flight. Reservations should be made now to ensure best airfare. Ground transportation will be arranged with Synod. ~~~~~CAR RENTAL MUST BE APPROVED BY THE SYNOD OFFICE. ~~~~Please be sure to list your flight information on this form.
If you know you are flying, please list your flight information. REMEMBER, THE SYNOD DOES NOT COVER FLIGHT INSURANCE OR SEAT UPGRADES.
Meals are a part of the room rate. Friday’s lunch will be bagged so that you can take it with you, if desired.
DO NOT REGISTER GUESTS HERE~~~~~~~~~~~~~Though meals are included with the room rate, a count is still needed. PLEASE CHECK ALL THAT APPLY.
Please note any dietary considerations, checking all that apply. Contact me with any other special considerations. IF YOU HAVE DIETARY NEEDS, I WILL WORK WITH OUR DINNER HOSTS AND CONTACT YOU, IF NEEDED, FOR VIABLE OPTIONS. ~~~~~~~~Please list guest dietary needs below.
IF YOU ARE BRINGING A GUEST, PLEASE CHECK ALL THAT APPLY.
Please note any dietary considerations for GUESTS ONLY HERE.
YOUR EN ROUTE CONTACT INFORMATION
In case we need to contact you during your trip.
EMERGENCY CONTACT INFORMATION
In case of emergency, give us a name and phone number of a contact, as well as your relationship to them.